Why You Should Run a Motor Vehicle Report (MVR) More Than Once a Year

Apr 5, 2024 | Fleet Management

As a trucking company, the safety and compliance of your fleet should always be one of your top priorities. A critical aspect of maintaining safety standards is consistently monitoring the driving records of your employees. While it’s common practice for companies to run Motor Vehicle Reports (MVR) annually, there are compelling reasons why you should consider running them more frequently.

At DQM Connect, we’ll help you understand how conducting proactive MVR checks more than once a year can enhance your business’s safety and compliance.

Monitor Evolving Driver Records with MVR

Motor vehicle records are not static, and a clean driving record today does not guarantee the same record tomorrow. In fact, drivers can incur infractions or accidents between annual MVR checks that can significantly impact their eligibility to  safely operate company vehicles. Running MVRs more frequently allows you to stay updated on any changes in your drivers’ records.

Understand Timely Identification of Risk Factors

Regular MVR checks enable you to  quickly identify potential risk factors in your fleet. By monitoring driving records more frequently, you can spot patterns of risky behavior, such as speeding tickets or traffic violations, before they escalate into more serious safety concerns. This proactive approach truly empowers you to take corrective action swiftly, thereby reducing the likelihood of accidents and liability issues, and saving your company time, money, and possible damage to your reputation.

Compliance with Regulatory Requirements

Many regulatory bodies already mandate the regular monitoring of driver records to improve compliance with safety standards. For instance, the Federal Motor Carrier Safety Administration (FMCSA) requires motor carriers to maintain Driver Qualification Files (DQFs) containing up-to-date MVRs. By running MVR checks more often, your business demonstrates a commitment to compliance and mitigates the risk of penalties or fines resulting from non-compliance.

Enhanced Risk Management 

Another benefit of running MVRs more than once a year is that you improve your risk management efforts. By staying vigilant in monitoring driver records, you can identify high-risk drivers and take early measures to address any issues. Whether through additional training, counseling, or disciplinary action, early intervention can help mitigate risks and promote a culture of safety and responsibility within your organization.

Improved Driver Accountability

Finally, regular MVR checks foster a culture of accountability among your drivers and staff. When drivers know that their records are subject to frequent review, they are more likely to prioritize safe driving behaviors and adhere to company policies. This increased accountability not only enhances safety on the road, but also contributes to your improved overall fleet performance and industry reputation.

How DQM Can Help with MVRs!

DQM Connect encourages each company to run Motor Vehicle Reports more often than once a year to improve safety, compliance, and efficiency of fleet operations. Stay proactive and vigilant in monitoring your drivers; records, and you will be able to identify potential risks, maintain necessary regulatory compliance, and promote a positive culture of safety within your organization.

With the right driver qualification file management software, you can improve the process of conducting MVR checks and take simple steps to safeguard your drivers and your business. We can also help with providing a motor vehicle accident report sample, along with a myriad of other helpful services. 

Don’t wait until the annual review cycle! Prioritize regular MVR checks to protect your company’s most valuable assets – your drivers and reputation! Call us at (530) 384-3884 or email us at info@im4trux.com.

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