What is DQM Connect?

DQM Connect is a self-managed, end-to-end compliance tool that empowers fleet professionals to manage their driver files using our time and money saving software system.

Our web-based software program acts as a driver lifecycle management tool and comprehensive compliance guide for all audits, including those from the Department of Transportation (DOT).

What are Self-Managed Driver Files?

A self-managed driver file management system is a software or platform that allows fleet managers to oversee and manage their own driver documentation, records, and compliance requirements related to the driving activity.

As a one-stop-shop software, DQM Connect empowers fleet managers to stay ahead of the curve through enhanced driver file compliance tools and features.

Stop dreading audits & losing drivers.

With DQM Connect, you’ll be able to manage your own data and drivers, leaving you in control of your own operations and prepared for any audit that comes your way.

With DQM Connect, the other guys never stood a chance.

Is DQM right for my company?

DQM Connect is a scalable solution that can be applied to any size fleet or trucking company. Check out our Fleets page to learn more about how DQM Connect benefits each size company, and get a preview of what implementation looks like.

Frequently Asked Questions (FAQs)

What is a Driver Qualification (DQ) File?

A Driver Qualification (DQ) file is a collection of all the supporting documentation demonstrating that a driver is fully qualified to operate their assigned commercial vehicle(s) in your fleet. DQ files are required by federal regulations – until remedied, failure to comply with these requirements can mean hefty fines and empty driver seats.

These records contain everything from the driver’s application, past driving records, and employment, to medical tests, drug tests, logs and supporting documents, and more.

Many companies can struggle with what needs to be in the driver file as well as accurate record retention periods. DQM Connect can manage these features and more for you so you have easy and consistent access to compliance data and requirements at your fingertips.

How long should records be kept in a DQ file?

Fleet businesses are required to maintain DQ files for each driver throughout the duration of the driver’s employment and for three years after their official end date. We’ve included the basic record retention periods below. For the full Driver Qualification File checklist and retention requirements, please consult the DOT safety planner or contact one of our professionals at DQM Connect™ for more information.

These record retention periods currently apply for DQ files,:

  • MVR – 3 years
  • Certificate of violations – 3 years
  • Medical examiner’s certificate – 3 years
  • Accident register – 3 years
  • Negative drug tests – 1 year
  • Positive drug tests – 5 years
  • Driver Vehicle Inspection Reports – 3 months
  • Inspection and maintenance records – 1 year

Who needs a driver file?

Commercial fleet managers are required to maintain a DQ file for each of the drivers in their fleet. This file is made up of multiple different forms, each of which has its own required retention period.

What happens if you do not maintain driver files correctly?

If your driver files are not maintained correctly for your fleet, you risk suffering from regulatory penalties, legal liabilities, loss of operating authority, insurance issues, and reputational damage during the next routine or surprise DOT audit. Non-compliance fines can add up to thousands of dollars per non-compliant driver.